Frequently Asked Questions
How can I register to attend the Third Global Symposium and what is the cost of registration?
Registration will be open via this website from 14 January 2014 until 1 August 2014. The cost of registration fees will be announced later.
What is included in the registration fee?
The registration fee includes entry to all Symposium sessions, the Marketplace and poster area and to the opening and closing sessions; the welcome reception, coffee/tea breaks, three lunches and one dinner during the Symposium; and full documentation.
What methods of payment can I use? Can my payment be cancelled?
You can pay either by credit card (Visa and MasterCard) or bank transfer. The policy for cancellation of registration will be posted when registration fees have been finalized.
In what currency can payment be made?
The South African Reserve Bank regulations stipulate that payment may only be received in South African rand (ZAR). For this reason, all fees are quoted in ZAR and your bank will automatically convert your payment into your currency.
Visa and accommodation
Do I need a visa to enter South Africa?
You may require a visa to enter South Africa. We suggest that you contact the South African Embassy nearest to you for information. Participants are strongly encouraged to apply for their visa as soon as possible to ensure that it is issued on time, as the procedure usually takes between 6 and 8 weeks, sometimes even longer, depending on the season and the country in which you are applying. Click here for more information.
How can I book accommodation in Cape Town?
Hotel bookings, with preferential rates, can be made through the registration system.
Interpretation and translation
What languages will be used at the Symposium?
The official language of the Symposium is English. Plenary sessions will however be interpreted into French.
May I submit an abstract to the Symposium?
Yes, abstracts and organized session proposals can be submitted here. Organized session proposals can be submitted up to 15 January 2014. Individual abstracts can be submitted up to 3 March 2014.
When will I receive notification that my abstract has been accepted or rejected?
All those who have submitted organized session proposals will be notified of the outcome by 14 February 2014. This will permit presenters to consider submitting their presentations as individual abstracts (prior to the deadline of 3 March 2014).
All those who have submitted individual abstracts will be notified of the outcome by 30 April 2014.
Who selects the abstracts and decides how they will be presented?
All abstracts and organized session proposals submitted to the Symposium go through a peer-review process carried out by an international review panel which is drawn from the Scientific Committee.
Each of the abstracts submitted will be reviewed by no less than three reviewers who will each allocate a score. The highest scoring abstracts will then be sent to the Programme Working Group – a committee made up of health systems research specialists from all regions of the world – for final selection. This committee also decides which abstracts will be presented orally and as posters.
Can I see the Symposium programme in advance?
The programme overview is available here. As soon as information on plenary sessions and concurrent sessions becomes available, this will also be published on the Symposium website. Regular updates will be posted until the opening of the Symposium.
Financial Support For Participation
Is funding available to help people take part in the Symposium?
Yes. Some participants from low- and middle-income countries, as well as some students from all world regions, whose abstracts have been accepted for presentation will receive funding support to take part. Some will receive maximum support, covering participation fees as well as the cost of travel, food and accommodation, while others may only be able to be funded for fees and accommodation.
How can I apply for support?
After all abstracts have been reviewed and their submitters informed of their acceptance or rejection, eligible participants will be able to apply for support when they register for the Symposium. As of 1 May, a tick box will be included in the registration system. (Participants who have already registered can go back into the system and request support.)
PLEASE NOTE that funding is limited, although every attempt will be made to assist as many people as possible. No application will be considered unless both the following criteria are met:
--you have been informed that your abstract has been formally accepted for presentation
--you are resident in a low- or middle-income country OR you are a full-time student.
Applicants are therefore strongly encouraged to pursue funding from other sources.
WHO ARE THE ORGANIZERS OF THE THIRD GLOBAL SYMPOSIUM?
In 2012, at the Second Global Symposium on Health Systems Research, Health Systems Global, a new professional association, was formed. It brings together researchers, decision-makers and implementers so as to promote health systems research and knowledge translation. One of the key activities of Health Systems Global is the organization of a global symposium, to be held every two years. The Third Global Symposium, which takes place in September/October 2014, is co-sponsored by the Alliance for Health Policy and Systems Research, World Health Organization, University of Cape Town, University of the Western Cape, Health Systems Trust, Stellenbosch University and the South African Medical Research Council, with the support of the South African National Department of Health and a number of financial contributors. Visit the co-sponsors page to find out more.